8 Mind Blowing Tips and Tricks to Boost Your Productivity
Being productive is essential to success in the workplace in achieving your life goals. The digital world has enabled distractions from every which way to enter our lives; there is always something to do, something to keep us busy that does not work. Social media notifications, streaming video, and instant messaging apps all strive for a piece of our attention throughout the day; this makes getting work done a daunting proposition indeed.
The situation is not totally hopeless, though. There are a number of tricks that you can use to boost your productivity. Additionally, while smartphones are often termed as the bane of productivity, there exist a number of well-designed apps that are designed to minimise distraction and maximise productivity. Read on as we discuss 8 of our favourite techniques and apps that can help you get a leg up on your work and boost your productivity.
How to stay productive throughout the day
Starting the day off in the proper manner is essential for your productivity throughout the rest of the day since how you start sets the tone for the remainder of the day. Therefore, it is of crucial importance that you begin your day right. Here is what you should get started with right after you finish breakfast and get ready to begin the workday.
Trello – https://www.trello.com/ is the perfect task management tool for anyone who needs to balance multiple assignments at once. The Trello workspace is designed to simulate a traditional “desktop” much like the Windows desktop does. Projects are shown in distinct folders that further contain “files”. Trello can help you keep track of your projects and best of all, just opening the Dashboard allows you to catch a quick overview of your progress through the various steps. This allows you to schedule the rest of your day accordingly. Trello also allows you to collaborate with multiple people on the same project. Offline functionality is also available.
If Trello is too “office-y” for you, Wunderlist – https://www.wunderlist.com/ is our app of choice when it comes to to-do lists. This amazing little app has been popular for a very long time and for good reason. Wunderlist allows you to set reminders and set detailed lists for almost any situation. While the app might feel decidedly “casual” and not fit for use in a professional setting, you couldn’t be more wrong. The Pro version of the app also allows collaborating with friends and colleagues on projects and pending assignments.
Automated business expenses tracking with Rizeet – http://www.rizeet.com/, an excellent app for managing business expense receipts and service calls. The app helps to capture, record, share and submit expenses to the Finance or HR. A service call management generates call reports with a proof-of-visit functionality built in. Online receipt submission frees you from having to collect and manage tons of paper receipts; often receipts are printed on thermal paper, which can fade in a week or two. Online submission completely avoids this problem. Rizeet also fills the expense claim form automatically so that the only thing you need to do is hit “Upload”, and your claim form will be presented to your Finance/HR. The web interface allows you to print out your claim form and receipt images. Rizeet is especially useful for people working in sales.
The Pomodoro technique is well known in the circles of productivity for being an effective tool in maintaining focus on the task at hand. The Pomodoro technique involves working uninterrupted for 25 minutes, followed by a 5-minute break. This allows the brain a breather from the immense effort it takes to maintain an intense focus on any task. You can enhance the experience by using an app like FocusList – http://focuslist.co/ that not only times your activities and reminds you to take a break but also schedules pending tasks so that you are always aware of the tasks that need your attention.
Another interesting technique you may want to consider is the 18 Minute (written by Peter Bregman) – http://peterbregman.com/18-minutes/ for managing your workday. This technique involves taking 5 minutes at the start of your workday to jot down some realistic goals that you can achieve and that will make you feel productive. Schedule these tasks on a planner with the most difficult and time-consuming tasks in the beginning. Put every task you intend to do that day on the planner and schedule it accordingly. Next, take a minute every hour of your 8-hour workday to refocus and check if you are on schedule. After the workday is done, take another 5 minutes to review how the day went and what could have done better. This simple technique is a great way to weed out bad personal habits and establish a self-review cycle that will help you get better at your work.
Newton – https://newtonhq.com/ is our email client of choice since it comes built in with tons of interesting and useful features. You do not need to fiddle with third party plugins or paid add-ons since a lot of functionality is built in into the core client. Newton supports all major email service providers like Gmail, Office360, Microsoft Exchange, Outlook, Yahoo, iCloud, and IMAP-based email services. By aggregating all your email accounts in one place, Newton allows you to catch up on your correspondence, both business and personal.
How to end your day in a productive manner
As the workday begins to wind down, make sure that you end the day on a productive note. A positive end to the workday means more motivation and encouragement for the next day. Don’t let your downtime or your time spent commuting be wasted. Maintain your productivity throughout your waking hours by using these apps.
Podcast apps are extremely popular and for good reason. They can be entertaining or educational, depending on your preference. Using an app like Stitcher – https://www.stitcher.com/ allows you to learn something new or entertain and refresh yourself during short breaks or during your commute.
Flash cards are a proven method of learning new things. Anki – https://www.ankiapp.com/ is one of the most popular apps that generate flashcards on the web or on your smartphone. Flash cards are a lot more efficient than traditional study as they maximise your learning using the least amount of time.
Use a lifestyle app like Fabulous – https://www.thefabulous.co/ to set goals for your personal life that will improve your quality of life and allow you to keep track of your personal growth and goals. From simple things like drinking 8 glasses of water a day to potentially lifesaving achievements like quitting smoking, Fabulous can help you get all these done.
Productivity apps are only a tool that can make your life easier should you choose to do so yourself. You may use the apps you prefer, but as long as the underlying principles are the same, you should see a distinct benefit and boost your productivity. Whether you are a student or a working professional, you can use these tools to achieve growth and self-improvement in your chosen field.